Understanding Email
Email is an electronic mail through the exchange of messages stored by a computer with telecommunications. Email messages are usually encoded in ASCII text. However, you can also send non-text files, such as graphic images and sound files, as attachments that are sent in the binary stream. Email is one of the first Internet uses and is still the most popular use. A large percentage of total traffic over the Internet is email. Emails can also be exchanged between users of online service providers and on networks other than the Internet, both public and private.
Email messages are text, usually short and informal, that are sent or received over a computer network. While email messages are usually simple text messages, attachments (such as image files and spreadsheets) can be inserted. Email messages can be sent to multiple recipients at once.
Emails can be distributed to people's lists as well as individuals. Shared distribution lists can be managed using email reflectors. Multiple mailing lists allow you to subscribe by sending a request to the mailing list administrator. Managed mailing lists are automatically called list servers.
- Email Usage Guidelines
Email is one of the protocols included in the Transport Control Protocol or Internet Protocol (TCP/IP) protocol package. The popular protocol for sending emails is the Simple Mail Transfer Protocol and the popular protocol for accepting it is POP3. Both Netscape and Microsoft include email utilities with their Web browser.
- Focusing Email messages
Email messages are generally limited to one idea rather than discussing some issues. If you are discussing more than one topic in a single email message, chances are the recipient will forget to respond to all the points discussed. Discussing one topic allows you to write a descriptive subject line, and the recipient can archive a single subject message in a separate mailbox if desired. If you need to send long messages, divide them into logical sections for easy understanding.
- Edit an Email message
Edit all your emails for proper grammar, punctuation, and spelling. Nothing discredits you faster than a sloppy email. Yes, you have a spell check, I know, but not everyone is on it. Correct. Nobody says ' I'm not a business professional, ' "faster or harder than composition or poor writing skills.
- Distributing Email messages
At work, email is an important communication tool, so it's normal to distributed email messages far beyond the intended range, sometimes causing embarrassment (or worse) for the sender. In the year 2001, the head of Cerner Corporation sent an angry email to the manager, overdid them because it did not work hard enough. The crap posted to the Internet on financial message boards that many people read. Investors worried the company's morale low, and the company's share value dropped 22 percent, the shareholder costs millions of dollars. The New York Times reported that executives sent the next email message with a preface, please treat this memo with full confidentiality. This is for internal deployments only. Don't copy or send emails to anyone. Other.
- Regulatory and authority
In 1999, Constance Hale and Jessie Scanlon published a revised edition of their Wired Style. While other volume etiquette, both before and after, have approached online writing with attention to business writers, Hale and Scanlon had a more relaxed audience in their minds. The editors sharply scorned the idea that emails should be edited either by the sender or recipient.
- Structured grammar
Judging from the different viewpoints, they have as much potential authority as what should be seen from the email style as self-proclaimed as the eighteenth-and nineteenth-century prescriptive as Bishop Robert Lowth had over English structure. Declare yourself authority, and see if anyone follows. "
- Sample Email Message
16 November. Alex Loom kept his promise not to call me, but two days later I got an email from him saying: ' When will we meet to discuss my research? I sent the email again: ' I don't know. What's interesting, how do you get my email address? Can you send me a chapter? "He sent me a copy of his dissertation proposal. , all very common and abstract. I replied to the email: "I need to see something more specific, like a chapter. " He replied: "Nothing I have written so far is suitable to show you. " I replied: "Then I'm going to wait." Since then, silence.
One notable email story comes from Ashley, a senior level manager at a financial services company, who still remembers the email she received (with everyone on her team) from a new employee who had just graduated from college. Despite the fact that she had only worked for a few weeks, newbie felt compelled to offer her job suggestions to the group by email 1,500 words, which outlines everything from her thoughts about dress code to ideas To improve employee morale.